Overview:

• Montreal, QC (Hybrid – 2–3 days/week in-office)
• Type: Part-time or Full-time (flexible)
• Start Date: Flexible
• Salary Range: $45,000–$60,000 CAD (prorated for part-time)

About SilicoLabs

SilicoLabs builds groundbreaking tools that help researchers study how people think, behave, and interact in the real world.

Our main product, LABO, lets researchers at top institutions (e.g., Stanford, Mila, and the University of Toronto) create immersive, game-like experiences while tracking eye movements, facial expressions, brain activity, and more—no coding required. It’s used across disciplines to support innovative research that drives real-world impact from improving brain health and rehabilitation outcomes to advancing inclusive design, personalized care, and real-world cognitive assessment.

We’re a small, mission-driven team passionate about making advanced research more accessible. We build tools powerful enough for cutting-edge science, but designed so anyone, from students to senior researchers, can use them with ease.

About the Role

As our Administrative Coordinator, you’ll support the day-to-day operations of a fast-moving startup. From handling documents and scheduling, to managing vendor relationships and supporting our team logistics, you’ll play a vital role in keeping things running smoothly. This is an opportunity for someone highly organized, detail-oriented, and proactive - who enjoys working in a small team and is comfortable wearing many hats.

What You’ll Do (Responsibilities)

Office Management & Scheduling

• Maintain calendars, coordinate internal and external meetings
• Manage in-office supplies and equipment
• Help coordinate travel, conferences, and team logistics

Administrative Support

• Organize and maintain key documentation (contracts, NDAs, grant materials, etc.)
• Supporting sales, marketing and business development efforts via coordination of pitches, proposals, invoices, and webinars
• Assist with grant reporting and tracking deadlines
• Support expense tracking, reimbursements, and bookkeeping

Operations & Communication

• Liaise with vendors, partners, and service providers
• Support onboarding and documentation for new hires
• Help implement and maintain operational processes

Why Join Us

At SilicoLabs we believe in empowering our employees as much as we empower our clients. You’ll find a dynamic and supportive work environment where your contributions are valued, your growth is prioritized, and you have the chance to help build a world-leading science and technology company in Quebec.

Perks

• Competitive salary
• 10 sick days per year
• 3 weeks vacation
• Opportunities for internal growth and career progression

What We’re Looking For (Qualifications)

• Based in Montreal and available to work in-office at least 3 days/week (2 days/week part-time)
• Highly organized and detail-oriented
• Strong written and verbal communication skills
• Fully bilingual (French and English)
• Able to manage multiple tasks and prioritize effectively
• Comfortable with Google Suite (Google Docs, Sheets, Calendar) and other productivity tools (Slack)
• Proactive, adaptable, and comfortable working in a startup environment

Nice to Haves (Bonus Skills)

• Experience with project management and CRM tools such as Confluence, Jira, and Pipedrive
• Experience with marketing and communication tools such as Mailchimp

Compensation

• We welcome both early-career and more experienced candidates. Compensation will be adjusted accordingly.
• Salary Range: $45,000–$60,000 CAD (prorated for part-time)

How to Apply

Send your CV and a short note about why you're excited about this role to admin-role@silicolabs.ca. We encourage applicants from all backgrounds and experiences to apply - even if you don’t meet every single requirement.

SilicoLabs is committed to fostering a diverse and inclusive workplace. We celebrate the unique backgrounds, talents, and experiences of our team members.